Association Rules


Objectives, governance, membership and breed description  16-11-2016

1. The objectives of the Association are:
    i. To encourage the breeding and conservation of Galway sheep and maintain the sheep as a pure breed.
    ii. To increase the prolificacy and quality of the breed.
    iii. To arrange special sales of pure-bred sheep and promote the dissemination of information about the breed.

2. The business of the Association shall be conducted by a Council – consisting of a Chairman, President, Secretary and 12 ordinary members – to be elected at the Annual General Meeting of the Association.  The Council shall meet at least twice a year.

3. An Ordinary General Meeting of the Association shall be held each year.  This Meeting shall have the power to make, amend or rescind rules.

4. The Council may summon an Extraordinary General Meeting for the purposes of deciding upon proposals to make, amend or rescind rules.  Acceptance of a proposal to convene an Extraordinary General Meeting shall require a simple majority of the Council members present.

5. Membership of the Association shall be conferred by the Council subject to the following conditions:
    i. Candidates for membership must be proposed and seconded by members of the Association and elected by a majority of the Council members present.
    ii. A membership fee as set by the Council is paid.
    iii. Each member shall pay an annual subscription as set by the Council.

6. Only animals entered in the Association’s Flock Book and the property of members of the Association shall be eligible for entry in Shows and Sales organised by the Association.  Competitions for premiums or prizes funded in whole or in part by the funds of the Association shall be confined to animals entered in the Association’s Flock Book.

7. The Association reserves the right to control and legislate for any artificial reproductive techniques used by breeders.

8. To advance the objectives of the Association members are required to participate in Sheep Ireland projects deemed beneficial by the Council.

9. Every member must observe all byelaws, regulations and orders of the Council for the government and work of the Association, and for shows and sales held by or in connection therewith, and must pay all fines and forfeits which the Council shall, in pursuance of its powers, impose.

10. The rules of the Association shall be notified to the Department of Agriculture, Food and the Marine for approval to ensure adherence to EU zootechnical legislation.

11. Nothing in these rules shall be used for any discriminatory treatment of breeders or potential breeders of registered Galway sheep.  Eligibility for entry in the Flock Book is only governed by the rules herein and no conditions related to the nationality or domicile of breeders shall be imposed.

12. Appeals – where a member considers he/she has been unfairly treated, they may have their case considered by an appeals committee.  The appeals committee shall be composed of members not involved with the dispute and/or experts appointed by the Council.  The appeals procedure to be applied shall be as follows:
    i. Stage 1:  A member who feels aggrieved in relation to any matter pertaining to Society business should, in the first instance, write to the Chairman of the Council of the Society, making it clear, that stage 1 of the appeal procedure is being invoked.  The Chairman will reply as soon as is reasonably practicable, but in any case within 30 days from receipt of the letter from the applicant.
    ii. Stage 2:  If the grievance remains unresolved at Stage 1, or a reply is not forthcoming from the Council Chairman within 30 days, the member(s) may request in writing that at their next Council meeting, the Council allow the member(s) to attend the meeting during the period that the grievance is being considered.  The member will be allowed to make an oral submission on the grievance.  The Council will then consider the issue and must communicate its decision to the appellant within 30 days.
    iii. Stage 3:  If the issue remains unresolved after Stage 2, the member(s) may request an independent hearing.  Appeals at Stage 3 will be heard by an individual or group of individuals with appropriate expertise, agreed by both parties to the dispute.  From the date of appointment of the person(s) hearing the appeal, the case will be heard and the decision taken will be communicated to both parties within 3 months.  The person(s) hearing the case will decide on the apportionment of costs.
    iv. Stage 4: Any dispute that remains unresolved after Stage 3 may be pursued by invoking provisions under the legal personality of the Society: (1963 Companies Act).

13. Galway Breed Characteristics
    i. Colour – White
    ii. Head – Hornless; back of head, between and underneath the ears covered with short wool and showing a medium bob.  Ears of good length and of fine texture and free from black or brown spots.  Nostrils dark in colour and wide.  Rams should have a bold masculine head of medium size.
    iii. Neck – Thick, short and well set.
    iv. Shoulders – Well laid, level and wide at top.
    v. Chest – Wide, deep and well forward.
    vi.  Ribs – Well sprung
    vii. Back – Long and level with strong, wide loin; rump wide and well fleshed, back bone not prominent.
    viii. Barrel – Deep, thick and long with straight underline.
    ix. Legs – Medium length, straight, square and well apart, having good bone and covered with wool to the knees and hocks.  Slight feather on hind legs below the hocks, permissible but not desirable.  Hind quarters deep, full and broad.  Feet sound and well-shaped with short, straight pasterns.  Hoof black with sound horn.
    x. Fleece – White and moderately long.  Fibre wavy and of fine texture; staple broad, closely set and free from tips.  Belly well covered with short, thick wool.  The fleece in general should be as uniform in fibre texture as possible.
    xi. Skin – Light and pink in colour.
    xii. Carriage – Gay and alert.

Rules: Galway Breed Flock Book 16-11-2016
1. Registration of animals in the Flock Book is available only to members of the Galway Sheep Breeders Association Ltd., and it is also a requirement that breeders be current members of Sheep Ireland at the time of registration.

2. The Flock Book is composed of a main section only.
        To be eligible for entry in the Flock Book an animal must satisfy the following conditions:
    i. Its parents and grandparents must be entered in the Flock Book of the same breed.
    ii. It must be identified at birth according to the rules of the Flock Book.                                 
    iii. Have a pedigree established in accordance with the rules of the Flock Book

3. A fee of 2 Euros for females and 6 Euros for Males is charged for entry in the Flock Book. An annual fee of 2 Euros per Pedigree Galway Ewe is payable for ewes whose Pedigree Galway lambs have been recorded with Sheep Ireland. These fees may be revised at the Annual General Meeting.

4. Permanent animal identification shall consist of a unique 2-letter flock code + year of birth (2 digits) + an individual number that must be unique within year of birth for a given flock.  The National Sheep Identification System (NSIS) will be used to provide the unique individual number portion of the animal identification.  The identification is to be done in accordance with the following:
    i. Breeders must identify lambs at birth by inserting a permanent NSIS tag in the left ear and must record on the lambing record the individual animal NSIS number printed on the male part of the NSIS tag.
    ii. The female part of the NSIS tag must be printed with the unique 2-letter flock code + the 2-digit year of birth number.

5. The following records must be submitted to Sheep Ireland by members of the Association each year, by the date specified, either electronically or on paper and using the forms provided:
    i. Individual Lambing Details showing ewe identity, the identity of the sire of the lambs, number of lambs born alive and dead, lambing date and the individual number assigned to each live lamb – by 15 May (the Association reserves the right to register lambs born after 15 May).
    ii. List of male and female Lambs for Registration – by 31 July.
The Association reserves the right to require breeders to submit a Mating List at the start of the breeding season.

6. Animals will only be eligible for registration within their year of birth and where all the required lambing details have been provided.

7. The Association will arrange for the issue of Certificates for all males upon entry in the Flock Book. Certificates for females in the Flock Book will be provided upon request. In the event of a Certificate being lost, the cost to reissue a new Certificate will be borne by the Member. Certificates will conform to the specification set out in Directive 90/258/EEC of the EU Commission. The onus is on the breeder to ensure that details on the certificate are correct.

8. Members will record transfer of ownership. Name, address and flock code of the new owner is to be completed on the reverse side of the Pedigree Certificate and accompany the animal on sale. All subsequent transfers of ownership will be recorded in the same manner. Members must also update their flock profile on Sheep Ireland s database to reflect any movement in or out of the flock.

9. The Association reserves the right, at any time, to remove an animal from the flock book and/or withdraw its certificate of registration where registration has been accepted on the basis of information found to be inaccurate or misleading.

10. The Galway Sheep Breeders Association Ltd. shall implement a system of DNA testing to verify parentage of a random sample of newly registered animals each year. A minimum of 1 in 40 registrations will be checked in this manner .The Sheep Ireland database system will be adapted to notify the Galway Sheep Breeders Association Ltd. of the list of animals to be submitted for DNA testing. The Association will bear the cost of this routine parentage verification. In the event of unresolved discrepancies of routine parentage verification two more animals will be randomly selected by the Association for testing in that year and the associated cost will be paid by the Member. The Council reserves the right to request a breeder to facilitate additional parentage testing where it is considered necessary, and the associated cost must be paid by the breeder.

11. Genetic evaluations will be provided to all Members of the Galway Sheep Breeders that become Members of the Sheep Ireland Lamb Plus performance recording programme and submit the required data as set out by the Lamb Plus programme annually. These genetic evaluations will allow breeders to select the most profitable genetics through increased prolificacy, lamb survival, growth rates and best lactating ewes. Selection of breeding sheep on these genetic evaluations will improve overall future performance of the Galway Breed. 

12. The Council may appoint an Inspection Committee that shall be responsible for breed standards and accuracy of pedigree records.  The Inspection Committee shall have the power to:-
    i. Examine members’ flocks and records for the purposes of maintaining breed standards and ensuring the accuracy of all pedigree and performance information.
    ii. Require the provision of blood and/or tissue samples for the purposes of checking pedigree information using appropriate procedures.

13. Alteration of Flock Book Rules - any alteration, addition, deletion or other amendment of these rules shall be notified to each member within two weeks of the change being approved.